Organizing a very large event usually consist of numerous moving pieces, but the option of where you should hold your event could surely help in putting all these pieces into a single place. Here are several things that you have to think about when it comes to selecting an event venue.
1. Price - this is surely one of the most important factors that you have to put into consideration. What is your total budget for your event? The lower capacity might restrict the options available, but there are still ways on how to make your event work out the best. For example, a picnic in a public park or conduct a concert in your house. For larger gatherings such as weddings and trade conferences, a lot of hotels provide the best packages at the most affordable and reasonable price possible. So, you just have to simply look for them.
If you will think about the budget, you should always put in your mind that numerous locations would need hosts in order to purchase insurance just in case anything would go wrong during the course of the event.
2. Location, accessibility, and parking area - if you event's venue is not easily accessible, it would surely damper all the festivities and would add more stress to your coordinators and visitors alike. Once the people would arrive from different places, it would be wise to have the venue in the most convenient and accessible location as much as possible. Also, the San Francisco venues should also have a good parking area. There are numerous ways around such, depending on location and price of the venue: public transportation, valet parking, carpools, and a lot more. Once the parking area is going to be an issue, then you have to search which of these things would work instead.
3. Layout, size, and capacity - these are the most important considerations that you have to bear in mind when it comes to choosing an event venue. There should also be safety standards and measures all over the venue so that your guests would not easily panic in case of any disasters. In regards to the capacity, make sure that you know how many guests will be attending your event. Most often, it is highly advisable that you will get a place that is a little more spacious so that when your guests would exceed your expected number, there's still a good amount of space left for everybody.